1. Data Controller

The controller of personal data processed via the website www.neoexpo.pl is:

Neo Expo Poland Sp. z o.o.
ul. Romana Maya 1
61-371 Poznań
Poland

Registered in the National Court Register (KRS)
District Court Poznań – Nowe Miasto i Wilda
VIII Commercial Division of the National Court Register

KRS: 0000534059
NIP: 7773244239

Contact email: europe@neoexpo.pl

2. Scope of Data Collection

We may collect the following personal data:

• Full name

• Email address

• Phone number (optional)

• Company name (if provided)

• IP address

• Browser and device data

• Website usage data (cookies / analytics)

3. Legal Basis for Processing (Art. 6 GDPR)

We process personal data based on:

• Consent (Art. 6(1)(a))

• Contract performance (Art. 6(1)(b))

• Legal obligation (Art. 6(1)(c))

• Legitimate interest (Art. 6(1)(f)) – marketing, security, service improvement

4. Purposes of Processing

Personal data may be processed for:

• Providing services available via the Website

• Handling inquiries via forms or email

• Newsletter distribution

• Marketing communication

• Website analytics and optimization

• Legal compliance and security

5. Data Retention

Data is stored only as long as necessary for:

• Contract performance

• Legal obligations

• Legitimate business interests

• Until consent withdrawal (for marketing/newsletter)

6. Data Recipients

Data may be shared with:

• IT and hosting providers

• Marketing and analytics providers

• CRM and email systems

• Legal authorities if legally required

All partners operate under GDPR-compliant agreements.

7. International Data Transfers

If data is transferred outside the EEA, we ensure protection via:

• EU Standard Contractual Clauses

• Adequacy decisions

• Other GDPR-approved safeguards

8. Data Subject Rights

You have the right to:

• Access personal data

• Rectify inaccurate data

• Request deletion (“right to be forgotten”)

• Restrict processing

• Data portability

• Object to processing

• Withdraw consent at any time

Contact: europe@neoexpo.pl

You may also file a complaint with the Polish Data Protection Authority (UODO).

9. Data Security

We implement:

• Encryption

• Secure hosting infrastructure

• Access control

• Monitoring and security audits

10. Automated Decision Making

We do not perform automated decision-making or profiling producing legal effects.

11. Policy Updates

We may update this policy periodically. Updates will be published on the Website